Job Types - Hallmark Personnel

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Job Titles	Duties
Receptionist	Answering phones, taking detailed messages, greeting visitors, scheduling appointments
Administrative Assistant	General office duties plus answering department phones, creating documents, correspondence, database maintenance, travel arrangements. Proficiency with Microsoft Office (Word, Excel, Outlook) usually required
Office Manager	General administrative support, ordering office supplies/purchasing, bookkeeping, payroll, supervision of administrative staff, hiring new personnel, and maintaining employee files
General Clerical	Data entry, mail room, mail merge, filing, faxing, copy projects. Possible light computing on PC or Macintosh
Outside Sales	Prospecting for business, making cold and warm calls, following up with clients regarding their orders. Excellent listening/communication and problem solving skills, must be willing to work in a team environment, must be able to manage all aspects of customer service and satisfaction, willing to learn all aspects of a business, industry, or a market
Event Coordinator	Plans, organizes, coordinates, promotes and facilitates special events. Communicates with vendors. Monitors event timelines. Oversees event operations real time
Bookkeeper	Keeping records of financial transactions up-to-date using desired accounting software. Posts transactions such as sales slips, invoices, receipts, check stubs, and computer printouts to ledger. Reconciles and balances accounts. Compiles reports
Accounts Payable /Receivable	Reviews invoices to ensure accuracy of coding/approvals. Enters invoices into ledger. Cut checks. Prepare payments for delivery. Analyze invoices; resolve discrepancies
Human Resources	Administers policies and programs relating to all phases of human resources activity. Maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance. Recruits, interviews, tests, and selects employees to fill vacant positions. Plans and conducts new employee orientation to foster positive attitude toward company goals. Keeps records of benefits plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting